DOC Menard CC Office Assistant - Programs
- Illinois Department of Corrections
- Headquarter Location: Menard Correctional Center 711 E Kaskaskia St, Menard, Illinois, 62259
Job Description
Position Overview
The Illinois Department of Corrections is seeking an Office Assistant at Menard Correctional Center. This position is responsible for maintaining a listing of individuals in custody who will be released on parole, performing difficult clerical work, using computers and programs to gather data, and filing materials in master files. In addition, they will copy materials from master files, and assist in the mailroom, as needed. We invite all qualified applicants to apply.
Essential Functions
- Maintains listing by release date, of all individuals in custody, to be released on parole within one year.
- Performs difficult clerical work for the Record Office.
- Uses computer and the programs contained therein to gather data.
- Files materials in individual in custody master files.
- Copies materials from master file records.
- Assists staff in the Mail Room as needed.
- Perform other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience.
- Requires ability to keyboard accurately at 35 words per minute.
Conditions of Employment
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
- Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: See below
8am-4pm Mon-Fri, Sat/Sun off
Headquarter Location: Menard Correctional Center 711 E Kaskaskia St, Menard, Illinois, 62259
Work County: Randolph
Agency Contact: Rebecca Vancil
Email: Rebecca.Vancil@illinois.gov
Posting Group: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
Job Requisition ID
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Benefits
As a IDOC employee, you are entitled to a robust benefits package that includes:
- Flexible work schedules in some program areas (flexible time and hybrid options)
- Health, life, vision, and dental insurance
- 12 weeks paid maternity/paternity leave
- Pension Plan – vesting at 10 years for Tier II
- Full 20-year retirement awards free health insurance during retirement
- Deferred compensation and other pre-tax benefits programs
- Paid state holidays 13-14 days annually
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
- Employee Assistance Program and/or mental health resources
- For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Apply Now
The Illinois Department of Corrections (IDOC) is a statewide agency committed to public safety through the safe and humane incarceration of individuals in custody. With a focus on rehabilitation, accountability, and community reintegration, IDOC operates correctional facilities across Illinois and works to reduce recidivism through evidence-based programs and services.