DOC Compliance and Control HR Functional Processes Supervisor

Position Overview

This position serves as a Compliance & Control Functional Process Manager for assigned areas of the Department of Corrections. The individual will serve as an expert on all types of leaves, secondary employment and workers compensation.  The person will work closely with the agency executive management staff, Labor Relations staff, Union Representatives, and Central Management Services and shall create a sound, professional working relationship with the same. The position works in a strong team environment alongside other Human Resources Managers. We are looking for an energetic candidate looking to be an integral part of the Human Resources team. We welcome all qualified applicants. 

Essential Functions

Serves as a Compliance & Control HR Functional Processes Supervisor for assigned areas.

Serves as an Agency lead and expert on Compliance and Control issues, developing policies and procedures, attending meetings and providing input into labor relations, legislative and legal issues relating to area of responsibility.

Serves as full line supervisor.

Serves as a Compliance and Control liaison and spokesperson with the Department of Central Management Services, Legal Staff, Labor Relations Staff, and Management staff for all issues related to all HR Functional Compliance and Control processes.

Serves as back-up to the other Compliance and Control HR Functional Processes Supervisor in his/her absence.

Schedules meetings and/or seminars for all issues related to FMLA or Leaves of Absence.

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qaualifications

• Requires knowledge, skill and mental development equivalent to completion of four years college with course work in public or business administration.
• Requires three (3) years of progressively responsible administrative experience in the areas of FMLA, workers’ compensation, and/or leaves of absence.
• Of the required three (3) years of progressively responsible experience, requires two (2) of the years of experience supervising staff processing workers’ compensation claims, leaves of absences, and FMLA.

Preferred Qualifications

• Prefers at least five (5) years of experience managing a human resources office or unit that processes leaves of absences, FMLA, and/or worker’s compensation.
• Prefers at least four (4) years of supervisory experience.
• Prefers at least two (2) years of experience developing and establishing human resources policies and procedures.
• Prefers at least two (2) years of experience interpreting collective bargaining agreements.
• Prefers at least two (2) years of experience developing reports utilizing a spreadsheet or word processing software.
• Prefers at least one (1) year of experience processing unemployment compensation.
• Prefers at least one (1) year of experience processing light duty requests.
• Prefers at least one (1) year of experience processing alternative employment requests.
• Prefers at least one (1) year of experience coordinating independent medical reviews.

Conditions of Employment

• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Require to stay up-to-date on FMLA laws.
• Requires ability to work outside regularly scheduled work hours when needed.
• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.